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Friday
Jan072011

Upgrading to Office 2010? - Help is at Hand!

Office2010 If you’re facing the prospect of upgrading from Microsoft Office 2003 to Office 2010, you may feel you need some help in the process and the obvious place to look is the Internet. However, you may find this isn’t quite as easy as it sounds!

Web searches looking for help on Microsoft Office 2010 upgrade can leave you stuck on endless paths of web pages and thoroughly confused. Even the Microsoft help sites seem to have never-ending links that go round in circles, particularly because there are sites for both UK and USA that look similar but aren’t. So I’ve whittled down all the links to just the few good ones that I’m sure you’ll find useful in helping you and your users upgrade to Office 2010.

Interactive Guides

For help in finding your favourite commands on the Office 2010 Ribbon download the Microsoft Interactive Guides . With these guides, you’re shown the Office 2003 interface. Click on a command, and it’ll show you where on the 2010 Ribbon that equivalent command now is.

Handouts

For instant handouts, try printing out The Migration Guides. These are eight page PDF’s covering the “must know” stuff such as using the Ribbon, “Where is Print Preview?”, “What happened to Options” and how to customise the Quick Access Toolbar and Ribbon.

On-Line Training

If you’re after some more conventional training, try the “Make the Switch to Office 2010” on-line training courses that are 30 minutes long and cover the basics of the new interface; the Ribbon, Backstage view, basic tasks, customisations and compatibility issues.

On the File Tab

You can also get to any of these web pages from any of the Office 2010 applications. Go to the File tab and in the Help category you’ll find a Getting Started link.

Watch “How To” Videos as You Work

If you’re a less experience user and you want to increase your knowledge of Office 2010 applications as you work, you can download short training “QuickHelp” videos from Brainstorm Inc. These videos are accessed from an additional tab on the Ribbon and can be viewed in the application window as you work. I was quite impressed to find I could watch a short video on cross referencing in Word 2010! There’s a small charge for these but you can download a free month’s trial.

Do What You Always Do, And You’ll Get What You Always Got

All of these help guides and videos are rich in how to use the Office 2010 interface. However, what they’re all very thin on is information on the new features in each application. On the whole, the new interface is very intuitive and most users will feel quite comfortable with it after only a few days. But they will still be performing tasks in the same way and so being equally as productive (or unproductive) as they were in Office 2003! So what’s the benefit of the upgrade?

What you or your users really need to know is how to use the new features of Office 2010. These have been designed to greatly increase productivity. New features like Word’s Building Blocks or Navigation Pane, Excel’s Conditional Formatting, Table or new functions, and so on. If you don’t get training in these, you may be missing out!

This is where Instructor Led training comes in. Whether its online or on-site a good trainer will open your eyes to all the new productivity enhancements introduced with Office 2007 and 2010. Showing you how to apply these new features to your daily tasks, saving time and being more productive.

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Reader Comments (1)

I'm so grateful for providing the guidelines. I worked as an office secretary in my brother's business office and I need to learn this. Also, I'm glad I was part of the career training that they conducted last week. I learned to value productivity and workplace safety.
Tue, February 8, 2011 | Unregistered Commenterergonomics presentation

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